Do You Have to Give Back the Us Open Trophy to the Next Winner

Meetings: Introduction

Opening

• Good morning/afternoon, everyone.
  
• If we are all here, let's get started / start the meeting / start.

Welcoming and Introducing

• Please join me in welcoming (name of participant)
  
• We're pleased to welcome (name of participant)
  
• I'd like to extend a warm welcome to (name of participant)
  
• It's a pleasure to welcome (name of participant)
  
• I'd like to introduce (name of participant)

Stating the Principal Objectives

• We're here today to ...
  
• I'd like to make sure that we ...
  
• Our main aim today is to ...
  
• I've called this meeting in order to ...

Giving Apologies for Someone Who is Absent

• I'm afraid.., (name of participant) can't be with us today. She is in...
  
• Unfortunately, (name of participant) ... will not be with us to day because he ...
  
• I have received apologies for absence from (name of participant), who is in (place).

Reading the Minutes (notes) of the Last Meeting

• To begin with I'd like to quickly go through the minutes of our last meeting.
  
• First, let's go over the report from the last meeting, which was held on (date)
  
• Here are the minutes from our last meeting, which was on (date)

Dealing with Recent Developments

• Jack, can you tell us how the XYZ project is progressing?
  
• Jack, how is the XYZ project coming along?
  
• John, have you completed the report on the new accounting package?
  
• Has everyone received a copy of the Tate Foundation report on current marketing trends?

Moving Forward

• So, if there is nothing else we need to discuss, let's move on to today's agenda.
  
• Shall we get down to business?
  
• Is there Any Other Business?
  
• If there are no further developments, I'd like to move on to today's topic.

Introducing the Agenda

• Have you all received a copy of the agenda?
  
• There are X items on the agenda. First, ... second, ... third, ... lastly, ...
  
• Shall we take the points in this order?
  
• If you don't mind, I'd like to go in order today.
  
• Let's skip item 1 and move on to item 3
  
• I suggest we take item 2 last.

Allocating Roles (secretary, participants)

• (name of participant) has agreed to take the minutes.
  
• (name of participant), would you mind taking the minutes?
  
• (name of participant) has kindly agreed to give us a report on ...
  
• (name of participant) will lead point 1, (name of participant) point 2, and (name of participant) point 3.
  
• (name of participant), would you mind taking notes today?

Agreeing on the Ground Rules for the Meeting (contributions, timing, decision-making, etc.)

• We will first hear a short report on each point first, followed by a discussion of ...
  
• I suggest we go round the table first.
  
• Let's make sure we finish by ...
  
• I'd suggest we ...
  
• There will be five minutes for each item.
  
• We'll have to keep each item to 15 minutes. Otherwise we'll never get through.

Introducing the First Item on the Agenda

• So, let's start with ...
  
• I'd suggest we start with...
  
• Why don't we start with...
  
• So, the first item on the agenda is
  
• Pete, would you like to kick off?
  
• Shall we start with ...
  
• (name of participant), would you like to introduce this item?

Closing an Item

• I think that takes care of the first item.
  
• Shall we leave that item?
  
• Why don't we move on to...
  
• If nobody has anything else to add, lets ...

Next Item

• Let's move onto the next item
  
• Now that we've discussed X, let's now ...
  
• The next item on today's agenda is...
  
• Now we come to the question of.

Giving Control to the Next Participant

• I'd like to hand over to (name of participant), who is going to lead the next point.
  
• Next, (name of participant) is going to take us through ...
  
• Now, I'd like to introduce (name of participant) who is going to ...

Summarizing

• Before we close today's meeting, let me just summarize the main points.
  
• Let me quickly go over today's main points.
  
• To sum up, ...,.
  
• OK, why don't we quickly summarize what we've done today.
  
• In brief, ...
  
• Shall I go over the main points?

Finishing Up

• Right, it looks as though we've covered the main items.
  
• If there are no other comments, I'd like to wrap this meeting up.
  
• Let's bring this to a close for today.
  
• Is there Any Other Business?

Sugg

esting and Agreeing on Time, Date and Place for the Next Meeting

• Can we set the date for the next meeting, please?
  
• So, the next meeting will be on ... (day), the . . . (date) of.. . (month) at ...
  
• Let's next meet on ... (day), the . . . (date) of.. . (month) at ... What about the following
• Wednesday? How is that?

Thanking Participants for Attending

• I'd like to thank Marianne and Jeremy for coming over from London.
  
• Thank you all for attending.
  
• Thanks for your participation.

Closing the Meeting

• The meeting is finished, we'll see each other next ...
  
• The meeting is closed.
  
• I declare the meeting closed.

Getting the Chairperson's Attention

• (Mister/Madam) chairman.
  
• May I have a word?
  
• If I may, I think...
  
• Excuse me for interrupting.
  
• May I come in here?

Giving Opinions

• I'm positive that...
  
• I (really) feel that...
  
• In my opinion...
  
• The way I see things...
  
• If you ask me,... I tend to think that...

Asking for Opinions

• Are you positive that...
  
• Do you (really) think that...
  
• (name of participant) can we get your input?
  
• How do you feel about...?

Commenting

• That's interesting.
  
• I never thought about it that way before.
  
• Good point!
  
• I get your point.
  
• I see what you mean.

Agreeing

• I totally agree with you.
  
• Exactly!
  
• That's (exactly) the way I feel.
  
• I have to agree with (name of participant).

Disagreeing

• Unfortunately, I see it differently.
  
• Up to a point I agree with you, but...
  
• (I'm afraid) I can't agree

Advising and Suggesting

• Let's...
  
• We should...
  
• Why don't you....
  
• How/What about...
  
• I suggest/recommend that...

Clarifying

• Let me spell out...
  
• Have I made that clear?
  
• Do you see what I'm getting at?
  
• Let me put this another way...
  
• I'd just like to repeat that...

Requesting Information

• Please, could you...
  
• I'd like you to...
  
• Would you mind...
  
• I wonder if you could...

Asking for Repetition

• I'm afraid I didn't understand that. Could you repeat what you just said?
  
• I didn't catch that. Could you repeat that, please?
  
• I missed that. Could you say it again, please?
  
• Could you run that by me one more time?

Asking for Clarification

• I don't quite follow you. What exactly do you mean?
  
• I'm afraid I don't quite understand what your are getting at.
  
• Could you explain to me how that is going to work?
  
• I don't see what you mean. Could we have some more details, please?

Asking for Verification

• You did say next week, didn't you? ('did' is stressed)
  
• Do you mean that...?
  
• Is it true that...?

Asking for Spelling

• Could you spell that, please?
  
• Would you mind spelling that for me, please?

Asking for Contributions

• We haven't heard from you yet, (name of participant).
  
• What do you think about this proposal?
  
• Would you like to add anything, (name of participant)?
  
• Has anyone else got anything to contribute?
  
• Are there any more comments?

Correcting Information

• Sorry, I think you misunderstood what I said.
  
• Sorry, that's not quite right.
  
• I'm afraid you don't understand what I'm saying.
  
• That's not quite what I had in mind.
  
• That's not what I meant.

Keeping the Meeting On Target (time, relevance, decisions)

• We're running short of time.
  
• Well, that seems to be all the time we have today.
  
• Please be brief.
  
• I'm afraid we've run out of time.
  
• I'm afraid that's outside the scope of this meeting.
  
• Let's get back on track, why don't we?
  
• That's not really why we're here today.
  
• Why don't we return to the main focus of today's meeting.
  
• We'll have to leave that to another time.
  
• We're beginning to lose sight of the main point.
  
• Keep to the point, please.
  
• I think we'd better leave that for another meeting.
  
• Are we ready to make a decision?

Arranging a meeting

Asking for a meeting

• Could we schedule a time to meet next week?
  
• I'd like to schedule a meeting as soon as possible.
  
• Could I suggest that we meet?
  
• Can we meet and go over this together?
  
• Perhaps we could meet and go over the details together?
  
• Do you have time to meet next week?
  
• I was wondering if you might have time to meet on Thursday.

Suggesting a meeting time

• How about Monday at nine?
  
• How would Wednesday at four o'clock be for you?
  
• How about sometimes after lunch?
  
• Could we meet next week?
  
• Would it be possible for us to meet on Friday afternoon next week?
  
• Can I suggest 7.30 on Thursday evening?
  
• Could we schedule a time to meet next week?
  
• Would half past five suit you?

Saying that you can attend

• Sounds good.
  
• Yes, that works for me.
  
• Yes, that would be fine.
  
• Yes, I can manage that.

Confirming the day and time

• See you on Monday at seven.
  
• So, I look forward to seeing you on Tuesday at four.
  
• So that's Tuesday at 3 p.m. in your office.

Agreeing the length of a meeting

• Should we plan for the whole afternoon?
  
• Let's leave the timing of the meeting open for now.
  
• How long should we plane on meeting for?
  
• The meeting should take about an hour and a half.

Saying that you're looking forward to seeing someone

• It'll be nice to see you then.
  
• I'm looking forward to meeting you then.

Saying sorry and rescheduling a meeting

• I'm calling about our meeting next week.
  
• I'm terribly sorry.
  
• I'm afraid I have to ask you if we can reschedule our meeting next week.
  
• I'm afraid something has come up.
  
• Sorry to inconvenience you.
  
• Could we postpone the meeting until Wednesday at the same time?
  
• Would you be able to meet on Tuesday instead?
  
• Would it be possible to meet a bit later/earlier?

Introductions and small talk

Introduction yourself

• Hello. My name's…
  
• Hi everyone. My name's…
  
• Hello. I'm…
  
• Pleased to meet you.
  
• Nice to meet you.
  
• How do you do? I'm…

Making introductions

• Ms Lai, do you know Mr Weimann?
  
• Chris, have you met Fiona yet?
  
• Mr Saramanago, I'd like you to meet Ms Copeland.
  
• Delphine, this is Eric. Eric, Delphine.

Asking someone to use your first name

• Please, call me Chris.
  
• By the way, it's Frances.
  
• And you can call me…
  
• And I'm…

Asking how someone is

• How are you?
  
• How are you doing?
  
• How are things going?
  
• How's business?

Making small talk

• Which hotel are you staying at?
  
• How long have you worked for your company?
  
• Did you come here by plane?
  
• Which airport did you fly into?
  
• Is this the first time you've come here for a meeting?
  
• Are you a colleague of, … ?
  
• Do you know my colleague, … ?
  
• Is this your first visit to (country/town)?

Showing interest in what someone is saying

• Right.
  
• Oh, really?
  
• Interesting.
  
• That's absolutely fascinating!
  
• I see.

Starting a meeting

Welcoming participants to a meeting

• It's nice to see everyone.
  
• It's great to see everybody.
  
• I'm glad you could all make it today.
  
• Hello everybody.
  
• It's good to see you all.

Saying who can attend the meeting

• I have apologies from Tina and Bob.
  
• Derek has sent his apologies.
  
• Petya can't make it either.
  
• Unfortunately, Tim wasn't able to make it today.
  
• Laura can't be with us today.
  
• Laura has sent her apologies.

Stating what the meeting's about

• We're meeting today to talk about…
  
• Our objective today is…
  
• We'll be discussing…
  
• Jim will be examining…
  
• Jeremy will present an analysis of…
  
• John will be giving us an overview of…

Introduction participants at a meeting

• Before we begin, can I introduce Chris Hall to you all?
  
• Does everyone know Mary Norman?
  
• This is Christina, one of our consultants.
  
• Let me introduce…

Asking participants to introduce themselves

• Why don't you introduce yourself to everyone?
  
• Tell us a bit about yourself.
  
• Could you tell us all who you are and say something about yourself?

Giving details about yourself

• I'm the business development manager.
  
• I've been with Burotech PLC since 2002.
  
• I've worked for the company for four years.
  
• I'm based in the Madrid office.
  
• I work at our Cambridge branch.
  

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Do You Have to Give Back the Us Open Trophy to the Next Winner

Source: https://english4real.com/resource_speaking_effective_meetings.html

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